07421 904 933 // hello@grafttalent.co.uk

Executive Assistant / Office Manager - City

£18,000 - £25,000 DOE - Admin /PA
Ref: 67 Date Posted: Monday 20 Jan 2020
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Executive Assistant / Office Manager

  • £18,000 - £25,000 DOE

  • Leeds City Centre

We’re thrilled to be working with a well-established, first-of-its-kind and much-loved Leeds brand to recruit an experienced Executive Assistant \ Office Manager.

This unique media and production company produces curated content that’s useful and credible – not clickbait, not overloaded with ads and not the same old press release you’ve seen elsewhere.

They’ve created a work environment where they blend hard work, an ambitious work ethic, a focus on quality and results, with a fun culture. And office dogs, don't forget the pooches. They’re are looking for an Assistant to our company’s Founders / Office Manager to provide support across the business as well as office management and financial control.

Key Responsibilities:

  • Office Management is central to this role, running the office with military precision and making sure the environment and facilities are well maintained and compliant with best practice and legislation.
  • Executive Assistant, This is a highly varied, reactive and proactive role including aspects like organisation, diary management, speaking with clients by telephone and performing admin duties.
  • On top of a solid foundation of experience in a similar role, we are looking for candidates that are comfortable working outside their comfort zone, researching and learning on the job to perform tasks to a high standard while focussing on our company’s principles and values.
  • Upward management of the founders and making efficient use of their time is absolutely essential to this role.
  • Financial control is a vital part of this role, ensuring that accounts payable, invoices, payroll and expenses are processed and reported against to the directors accurately and reliably.
  • Within a growing and ambitious company, the right person for this role will make sure their responsibilities are handled without dropping the ball, so outstanding time management and proper use of systems and process are imperative.
  • They also want to hear how you would amend and implement process improvements, making it a better place to work and making better use of everyone’s time.

Ideal Person:

Applicants for this role must be outstanding communicators and tenacious to make sure that contact is established and things happen even with busy, time-poor company founders and stakeholders.

Being a friendly bunch, rapidly build rapport with the people you’re working with is very important to them. Based in Leeds city centre, Monday to Friday 9am-5.30pm.

  • Must have at least 5 years’ experience as a personal or executive assistant at founder/director level
  • Must be experienced in managing an office environment, with knowledge of relevant legislation.
  • Must have knowledge of financial control procedures including accounts payable and payroll
  • Any experience within a media or agency environment would be an advantage but is not essential.
  •  Methodical and organised
  • Can present documents and information in clear, logical and structured ways, explaining jargon and technical terms
  • Good levels of IT knowledge; we're a Mac office, so experience using a Mac helps
  • Excellent communicator in person, over the phone and in writing
  • Managing and reporting against budgets, cashflow and payroll