07421 904 933 // hello@grafttalent.co.uk

This vacancy is now closed

Office Manager - City

£24,000 - £26,000 DOE + Bonus - Admin /PA
Ref: 76 Date Posted: Monday 19 Aug 2019
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Office Manager

  • Leeds City Centre

  • £24,000 - £26,000 DOE + Bonus

Graft is thrilled to be working with this cutting-edge, global, social Media safety and crisis monitoring firm who are currently growing at a fast pace and are on the lookout for an experienced Office Manager to join their team.

The company comprises hundreds of expert consultants in linguistics, moderation, psychology, data protection, law and regulation supported by world-leading proprietary software and empowered by knowledge and expertise to intervene decisively to protect brands from social media risks in minutes, 24/7 across the globe.

Duties will include:

  • Taking responsibility for the smooth running of our office and the facilities, including negotiating with suppliers for office supplies, organising catering supplies and replenishing as required.
  • Taking an active role in the induction and on-boarding of new employees
  • Reviewing and implementing streamlined administrative systems and taking responsibility for health and safety in sites.
  • Ensuring the office facilities are kept clean and tidy, including kitchen areas, you will maintain the condition of the office and arrange for necessary, stationery, equipment & repairs
  • Managing and recording office expenditure including space planning and managing any necessary fit-outs, including the identification of new office spaces.
  • Managing contractors on-site, liaising with landlords and site agents, meeting, greeting and hosting visitors.
  • Organising company events (ie Christmas party and other events), including supporting the marketing team on event preparation.
  • Organising travel management for non-Executive team members, and deal with the preparation of update reports for the leadership team on facilities matters.
  • Assisting with presentations, supporting the Executive team with general administration, general finance responsibilities, including accounts payable, billing and credit control and managing local payroll provision.
  • Providing support to the HR team with the North America based team, making and taking general calls and other admin duties as required, including dealing with incoming and outgoing post and deliveries.
  • Supporting the Executive team in the absence of the EA


  • Excellent organisational and time-management skills.
  • Strong IT skills including Google Suite, Microsoft Office Suite (Word, PowerPoint, Excel)
  • Excellent attention to detail
  • The ability to prioritise tasks and work under pressure.
  • Good team-working and collaboration skills and the confidence to communicate to different levels and personality types.
  • The ability to manage your workload and supervise the office concurrently
  • Excellent interpersonal, oral and written communication skills
  • Flexibility and adaptability to changing workloads and priorities
  • A problem-solving approach to work
  • Excellent telephone manner and customer service skills.
  • Project-management skills